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Orangetheory Fitness cancellation letter (free template)

A plain, polite letter that says what it needs to: who you are, that you are cancelling, when, and that billing must stop. Replace the parts in [brackets], sign it, and send it by Certified Mail with a return receipt.

[Your full name]
[Your street address]
[City], [State] [ZIP]

[Date]

Orangetheory Fitness, [club name]
Club Manager
[Club street address]
[City], [State] [ZIP]

Notice of cancellation: Orangetheory Fitness membership of [Your full name]

To the Orangetheory Fitness membership team:

I am writing to cancel my Orangetheory Fitness membership. Please treat this letter as my written notice of cancellation, effective immediately, or at the earliest date my membership agreement allows. My membership details are:

Member name: [Your full name]
Member number: [Member or key tag number]
Home club: [Home club name and city]
Email on the account: [Email on your gym account]
Phone on the account: [Phone on your gym account]

Please:
1. Cancel my membership, together with any add-ons or extra services on my account.
2. Stop all future charges for this membership once the cancellation takes effect. From that date I withdraw my authorization for Orangetheory Fitness to charge my bank account or card for this membership.
3. Confirm the cancellation in writing, by email to [your email] or by mail to the address above, and include the date it takes effect and any amount you believe I still owe.

If you need anything else from me to process this cancellation, please contact me by email at [your email]. I am sending this letter by USPS Certified Mail with a return receipt and keeping a copy for my records.

Sincerely,

[Your full name]

How to send it by Certified Mail yourself

  1. Print the letter, sign it, and make a copy for your records.
  2. Address the envelope to your home club (the club where you joined or transferred to).
  3. At the post office, ask for Certified Mail with a return receipt (electronic or the green card). You fill in PS Form 3800 and get a receipt with a tracking number.
  4. Keep the receipt. Track the letter on usps.com and save the delivery confirmation.
  5. Watch your bank or card statement after the next billing date.

Prefer not to? You sign on your phone; we print and mail it for you, track it, and keep the proof together for $24.99.

Before you send anything, read our guide to cancelling Orangetheory Fitness: it lists the other ways to cancel, including any free online option.